Job Scope 

Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Key Accountabilities

• Provide administrative and clerical support


• Schedule meetings and arrange conference rooms. Alert manager about cancelations or new meetings.


• Handle information requests and manage all types of communication


• Prepare statistical reports.


• Manage spreadsheets.


• Greet and receive visitor.


• Prepare confidential and sensitive documents.


• Coordinates office management activities.


• Determine matters of top priority and handle accordingly.


• Prepare agenda for meetings.


• Maintain office procedures.


• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.


• Operate office equipment, such as photocopy machine and scanner etc.


• Maintain hard copy and electronic filing system.


• Other relevant tasks of the job purpose when, and if required.  

Job Role Qualifications

• Bachelor’s Degree in a Scientific subject


• Minimum 5 years experience in a similar position


• Fluent in English and Italian, (spoken & written). 


• Excellent knowledge in MS applications. (especially word and excel)


• Good predisposition to work in team

• Maximum aptitude to human contacts


• Perfect knowledge of computer systems