Dr Lawrence Kannae, the Vice Chairman, PSC, said the HRMIS would enable the information of human resource resources to be linked to the payroll and subsequently with the budget; so that it would facilitate effective and efficient public financial management.

He said it would also help reduce the time required for processing of documents of newly recruited staff, issues of promotions and updates of human resources in the various public sector organizations.

Dr Kannae, who was speaking at an HRMIS training workshop for Ministries, Departments and Agencies (MDAs) in Accra, said the system would reduce the time required for newly recruited employees to obtain their first pay within a very reasonable period.

The workshop aims at providing end users of the HRMIS system at the MDAs with the requisite skills to operate it before full deployment later this year.He said when the HRMIS becomes fully operational, newly recruited government workers would be able to have their first salaries within a maximum period of two months, once their data information was captured onto the system.

He said the HRMIS system would reduce the possibility of ghost names or people being paid double; because the system had restrictions which would not allow entry of invalid data or names of people who were not working, which would save money that would be used for the nation’s socioeconomic development.

“Probably, if it is initiated at an early part of the month, that employee can get his or her first pay at the end of the same month. But at maximum, within two months they should be able to get their first pay, which is better than what exist now.

“Where a new employee may take three to six months and even in some cases one year before they receive their first salary,” he said.

He said of the 120 public services organizations, which were on government’s payroll, 21 of them were now on the HRMIS system.He explained that they were training the rest of the public services agencies and preparing them in batches to be enrolled onto the system.

“We hope that by the end of this year, we would have training 1,028 staff, mainly from the human resource, budget and accounting classes of the public service,” he said.

Dr Mohammaed Sani Abdulai, the Project Director, Public Financial Management Reforms Project (PFMRP) urged human resource managers of the MDAs to ensure that the HRMIS succeeds.

The HRMIS falls under component two of the PFMRP and seeks to focus on completing the establishment registers for the remaining government workforce, completing the rollout of the HRMIS core application, including establishment, profile and cost management, to enhance its coverage to all MDAs, services commissions and all 10 regions.

The rationale for the HRMIS was to establish a comprehensive, common human resource database of all public service employees with the view to strengthen controls around: entrance, exit promotions and positions across the various service groups.

The PFMRP seeks to achieve improvement in budget management, financial control and reporting of the Government with the aim of enhancing fiscal discipline, strategic allocation of resources and service delivery efficiency, through strengthened systems and procedures and targeted capacity building.