Administrative Assistant

Internships

Not Specified

Diploma

IT Jobs

Not Specified

Core values • Ability to work without supervision • Team player and being a person of integrity • Attention to Detail, Self-Motivated, Creative Problem-Solving Skills • Good time-management skills Others • Certificate/Diploma/Degree in Business Administration • Proficient computer skills, including Microsoft Office • Strong verbal and written communication skills • Comfortable with routinely shifting demands • High degree of attention to detail • Data entry experience • Working knowledge of general office equipment and Office Administration Procedures

2021-02-28

Our growing company has an opening for a full-time and a part-time, entry-level Administrative Assistant that will allow this person the luxury of working from both home and office. We are looking for a person at the beginning of his/her career who is willing to learn rapidly to ultimately make our team even better.

This person will be responsible for performing a variety of administrative and clerical tasks as described in job profile. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

 

Administrative Assistant Job Duties and Responsibilities:

• Answer and direct phone calls


• Organize and schedule meetings and appointments


• Maintain contact lists


• Produce and distribute correspondence memos, letters, faxes and forms


• Assist in the preparation of regularly scheduled reports


• Develop and maintain a filing system


• Order office supplies


• Book travel arrangements


• Submit and reconcile expense reports


• Provide general support to visitors


• Provide information by answering questions and requests


• Research and creates presentations


• Generate reports


• Handle multiple projects


• Prepare and monitor invoices


• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities


• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques


• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies


• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies


• Contribute to team effort by accomplishing related results as needed


• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.


• Organize travel arrangements for senior managers


• Write letters and emails on behalf of other office staff


• Book conference calls, rooms, taxis, couriers, hotels etc.  


• Cover the reception desk when required


• Maintain computer and manual filing systems


• Handle sensitive information in a confidential manner


• Take accurate minutes of meetings


• Coordinate office procedures


• Reply to email, telephone or face to face inquiries


• Develop and update administrative systems to make them more efficient


• Resolve administrative problems


• Receive, sort and distribute the mail


• Answer telephone calls and pass them on


• Manage staff appointments


• Oversee and supervise the work of junior staff


• Maintain up-to-date employee holiday records


• Coordinate repairs to office equipment


• Photocopy and print out documents on behalf of other colleagues


• Attend educational conferences and offered training in Digital Marketing

Mataheko

Greater Accra

Otinkor Street