info@businessghana.com
HR Admin Officer
Human Resources Administrator Jobs Information
A reputable and fast-growing company within the manufacturing and construction materials industry
industry, specializing in the production and supply of high-quality construction products that
support infrastructure and real estate development across Ghana. With a strong commitment to
operational excellence, quality assurance, innovation, and customer satisfaction, the organization
has established itself as a trusted industry player delivering durable and reliable solutions that
meet both local and international standards. Through advanced production systems, efficient
operational processes and a customer-focused approach, the company continues to strengthen its
market presence and drive sustainable business growth within the construction sector. As part of
its continued growth and commitment to strengthening its people and operational functions, the
The organization is seeking an HR & Admin Officer to support the effective management of human
resources, operations, and administrative activities while ensuring compliance with organizational
policies, workplace standards, and regulatory requirements. The professional will play a key role
in supporting recruitment, employee relations, performance management, learning, and
development, office administration, and operational coordination to enhance overall
organizational effectiveness and employee experience. The role is responsible for coordinating
day-to-day HR and administrative functions, ensuring efficient office operations, maintaining
employee records, supporting staff engagement initiatives, and implementing HR processes that
align with organizational objectives and best practices. Working closely with management,
employees, vendors, and external stakeholders, the HR & Admin Officer will oversee a broad
A range of human resources and office administration activities to ensure seamless operations,
effective communication and a productive work environment. The role also plays a key part in
ensuring compliance with employment regulations, supporting payroll and benefits
administration, coordinating training and development initiatives, managing workplace health
and safety activities, and maintaining accurate HR and administrative reporting systems. In
In addition, the role provides administrative leadership across office operations, records
management, travel coordination, meeting support, facility administration, and vendor
management while ensuring adherence to company standards, policies, and procedures. The
The successful candidate will act as a key support resource within the organization, bridging the gap
between employee needs, administrative efficiency, and organizational objectives to drive
operational effectiveness, employee satisfaction, and long-term business success.
KEY RESPONSIBILITIES
Recruitment, Selection & Retention
Collaborate with department heads and managers to identify hiring needs and develop
accurate job descriptions.
Coordinate end-to-end recruitment processes including job postings, candidate sourcing,
screening, interviewing, selection, and onboarding.
Facilitate employee orientation and onboarding programs to ensure smooth integration of
new hires into the organization.
Ensure all recruitment and onboarding documentation is accurate, complete, and
compliant with organizational and legal requirements.
Support employee retention initiatives and contribute to maintaining a positive employee
experience.
Employee Relations
Serve as the first point of contact for employee relations matters and HR-related concerns.
Support the resolution of employee grievances, disciplinary issues, and workplace
conflicts in line with company policies and procedures.
Promote employee engagement and contribute to fostering a positive and inclusive
workplace culture.
Conduct investigations into workplace incidents, misconduct, or employee complaints
where necessary.
Guide employees and management on HR policies and workplace practices.
HR Compliance & Policy Management
Ensure compliance with labour laws, organizational policies, and internal HR procedures.
Maintain confidential, accurate, and up-to-date employee records and HR documentation.
Assist in reviewing and updating HR policies and procedures to align with legislative and
organizational changes.
Support management with compliance-related guidance and HR best practices.
Ensure proper filing, documentation, and audit readiness of HR records and reports.
Performance Management
Coordinate performance appraisal processes and monitor timely completion across
departments.
Support managers with goal-setting, performance evaluations, and performance
improvement plans.
Track employee performance metrics and provide administrative support for performance
management activities.
Promote a culture of accountability, continuous improvement, and employee
development.
Compensation & Benefits Administration
Assist with payroll administration to ensure accuracy and timely processing.
Coordinate employee benefits administration and respond to employee inquiries regarding
compensation and benefits.
Support compensation reviews, salary benchmarking exercises, and employee wellness
initiatives.
Maintain accurate payroll and benefits records while ensuring confidentiality and
compliance.
Learning & Development
Identify training and development needs in collaboration with department managers.
Coordinate internal and external training programs, workshops, and development
initiatives.
Track employee participation and evaluate the effectiveness of training programs.
Support employee growth and continuous professional development initiatives.
HR Data Management & Reporting
Maintain HR metrics and databases including turnover, attendance, leave records, and training data.
Prepare HR reports and analyses to support management decision-making.
Ensure HR information systems and employee records are accurate and up to date.
Recommend process improvements and data-driven initiatives to enhance HR efficiency.
Diversity, Equity & Inclusion (DEI)
Support the implementation of diversity, equity, and inclusion initiatives across the
organization.
Promote inclusive workplace practices and support DEI awareness programs.
Ensure HR processes and employee practices remain fair, equitable, and nondiscriminatory.
Health, Safety & Employee Wellness
Support workplace health and safety initiatives in collaboration with relevant teams.
Coordinate incident reporting processes and employee wellness activities.
Promote employee wellness, health, and safety awareness programs within the
organization.
Ensure compliance with workplace safety standards and health regulations.
Administrative & Office Operations
Oversee daily office operations to ensure efficiency, cleanliness, functionality, and
professionalism.
Manage office supplies, vendor relationships, maintenance schedules, and facility-related
issues.
Provide administrative support including scheduling meetings, managing calendars, travel
coordination, and correspondence.
Prepare reports, presentations, meeting minutes, and official documentation as required.
Coordinate internal meetings, workshops, corporate events, and logistics arrangements.
Maintain organized filing systems and support records management, archiving, and
document retrieval processes.
Process office-related invoices, petty cash requests, and administrative expense records in
coordination with the Finance Department.
Coordinate staff travel, accommodation arrangements, transport requests, and related
logistics.
Collaborate with IT and service providers to ensure office technology and systems
function efficiently.
Support compliance with office security, safety, and facility management standards.
REQUIRED QUALIFICATIONS & EXPERIENCE
Bachelor’s degree in Human Resource Management, Business Administration,
Management, or a related field.
Professional HR certification, such as CIPD, SHRM, or IHRMP is an added advantage.
Minimum of 3–5 years’ experience in Human Resources and Administration or a similar
role.
Strong understanding of labour laws, HR policies, administrative procedures, and
compliance requirements.
Experience in recruitment, employee relations, payroll support, performance
management, and office administration.
Proficiency in Microsoft Office Suite and HR information systems (HRIS).
Strong organizational, coordination, and multitasking abilities.
Excellent communication, interpersonal, and stakeholder management skills.
Strong problem-solving skills with the ability to handle confidential information
professionally.
Experience within the manufacturing, construction, or industrial sector is an added
advantage.
KEY SKILLS & COMPETENCIES
Human Resource Management
Recruitment & Talent Acquisition
Employee Relations & Conflict Resolution
HR Compliance & Policy Administration
Performance Management
Payroll & Benefits Administration
Learning & Development Coordination
Office & Administrative Management
Records & Documentation Management
Communication & Interpersonal Skills
Organizational & Time Management Skills
Problem-Solving & Decision-Making
Attention to Detail & Confidentiality
Teamwork & Stakeholder Management
Proficiency in Microsoft Office and HR Systems
