Logistics Coordinator

Permanent/Full Time

5 - 10 Years

First Degree

Retail Jobs

Not Specified

- Import legislation and procedures for cars, trucks, parts and automotive consumables - In the associated services (Insurance, Courtesy cars, fuel card….) - In the waranties - Automobile legislation - Interest in Automobile technology - The automobile taxe regulation - Interest in the range of products of the company and the competitor’s activity Know-how Master procedures of importation : -Laws, process, legal responsabilities, insurance, Compliance -Duties, fees, Tariffs -Contacts with key actors : Ghana Customs, GRA, Port autorities and operators, Drivers association, Insurance… -Suppliers Master negociation skills : - With the Departments of the company -With the contractors -With the insurance -Capacity to remain firm & calm - A neat presentation -Manage difficult situations - Positive and constructive in the face of the difficulties - Always remains motivated and active Master in administration of his activity : - Follow up of file to prevent delay - Perfect and clear organization allowing easy search for any non expert person - Quickly finds solutions to the problems - Organizes its working days so as not to waste time -Implement KPI for monitor performance

2020-12-20

Coordinate and secure efficient shipping, clearing and transfer operations

- Tracking of the items ordered or transfered from door to door

-Coordination of shipping, airfreights, clearings and transfer operations with parties involved (contractors, suppliers, department of the Company)

-Administer internal movement of all goods in stock

-Coordinate the registration of vehicles for the company or sold to a customer

-Coordinate transport of good sold

-Make sure that the products arrive within the given time.

-Receive and transfer to the Managing Director any DHL /  parcel received

-Refuse any reception of DHL / parcel that are not dedicated to the Company

-Control duties and levies charged on import. Validate CCVRs, get it signed and follow up for payment.

-Handle claims with insurance companies and secure reception of due compensations

-Alert the Management in case of any incident or undue delay

- Plan & implement the transport &c learing strategy jointly with the Managing Director of the Company

 

Indicators : Follow up of imports & stock, Number of days for clearing, reduction of port costs due to long stay, ratio of cost of import, number of incident in transfer operations, Customer satisfaction ratio, conform duties & levies

Receive, control, fill and file documentation related to the monitoring of logistics operations

-Secure receipt of all costs from the forwarding agent within a maximum of 24 hours after receipt of the goods

-Control and validate suppliers invoices before payment term. Prepare claims if applicable and follow up for credit notes.

-Prepare and get validation of the « Vehicle in Transit – Landed cost sheet » within 24 hours after the receipt of all elements from the freight forwarding agent

-Prepare and get validation of the « Full cost price of vehicle sheet » within 24h after the receipt of all elements from the freight forwarding agent

-Prepare and get validation of the Full cost sheets for spare parts and consumables

-Prepare and file complete logistic files, as per the Company’s standards

Indicators : Validated cost prices, validated bills, files import files, « clean » audits & updated follow up cost file.

Secure full operating according to the laws, Compliance rules and Company’s procedures

                -Secure full respect of legislation in place, Compliance rules and Company procedures

-Keep beeing updated from the contractors and the Departments of the company of any change in the laws, licences or procedures applied by the legal Authorites and their representatives

-Keep knowledge on applicable tarifs on the various fees and port costs & usual standards

Indicators : « Clean » audits, Absence of customs penalties, reports to Management

Communicate with all parties involved in the Company

-Communicate with suppliers and the Departments of the Company, considering the Departments of the company as internal customers.

-Do NOT communicate with customers of the Company

Airport

Greater Accra

Mankata Avenue