Operations Manager Information
1 - 3 Years
Higher National Diploma
Required Qualifications & Skills • Should have a degree/HND in mechanical and logistics management or similar from any recognized institution • Should have at least 2 years of progressively responsible experience in motor vehicle transport operations management, especially with experience in mechanical engineering, transport and/or logistics management. COMPETENCIES • Should have the ability to assess potential mechanical problems and advise on preventive maintenance and repair procedures. • Should have the ability to drive light vehicles; medium and large vehicles. • Should have the ability to review alternative options and select most effective and cost efficient mode of transport in various contexts and circumstances. • Should have the ability to provide leadership to transport and mechanical staff. • Shoud have strong negotiating skills and ability to influence others to reach consensus. • Good computer skills, with experience working in Word and Excel is required. • Should possess strong verbal and written communication skills. • Should have the ability to demonstrate creative approaches to problem solving. • Should have high energy level and multi-tasking skills. • Should have the ability to work in and promote a team environmen
Duties and Responsibilities
General & Administrative
- Supervise drivers, mechanics, electricians and rental or temporary drivers.
- Maintain a box filing system for each vehicle that stores all information (vehicle purchase, insurance & registration documents along with all interventions on the vehicle which will include servicing/repairs and accidents reports, log sheets and other relevant documents.
- Oversee the work of the mechanic/driver, ensuring monthly repair and travel plans are developed and adhered to.
- Compile the monthly/quarterly fuel and gas duty free reports.
- Ensure drivers have an up-to-date and proper license.
- Oversee recruitment of new drivers and testing of driver candidates in traffic rules, signage, signaling, and practical driving.
- Submit regular and comprehensive monthly reports to the supervisor on vehicle movements and problems.
Transport and Fleet Management
- Implementation of Transport policy approved by management.
- Ensure observance of road safety standards; ensure project vehicles are used in accordance with established rules and regulations and that vehicle usage data is correctly recorded.
- Propose improvements in the existing transport processes, systems and tools.
- Track vehicle and fuel usage and consumption rates; ensure that potential problems or fuel misuse is raised to management.
- Maintain daily duty rosters of drivers and dispatch vehicles daily.
- Prepare weekly schedules for drivers/operators.
- Track vehicle registration and insurance and work with procurement to ensure these are always renewed in a timely manner.
- Discuss problems with logs with drivers and train new drivers on how to properly fill in vehicle logs.
Fleet Maintenance and Servicing
- Maintain proper inventory of all components of vehicles, making sure they are maintained and checked frequently.
- Ensure the maintenance, oiling and servicing schedule of the vehicles is followed.
- Track repairs and costs as part of monitoring and overseeing the repair processes.
- Prepare services requisitions for repair and maintenance at the appropriate garages.
- Maintain good working relationships with venders of vehicle services and parts and liaise with them regularly on vehicle repairs to ensure repairs are appropriate and done thoroughly.