Personal Assistant - PA Jobs

Permanent/Full Time

1 - 3 Years

First Degree

Other Industry Jobs

Not Specified

Must be a male and live in or around Tema com 22. • Proven work experience as a Personal Assistant • Knowledge of office management systems and procedures • MS Office and English proficiency • Outstanding organizational and time management skills • Up to date with latest office gadgets and applications • Ability to multitask and prioritize daily workload. • Excellent verbal and written communications skills • Discretion and confidentiality • Degree in Administration or any related field. • PA degree or certification would be considered an advantage

2023-11-30

A Personal assistant is often the first point of contact both within and outside the organization when people try to contact the CEO.

An assistant helps with the daily time management of the CEO, takes notes, correspondence, schedule meetings, send emails, et cetera.

They also arrange flights for their boss. As a personal assistant, your duties include but are not limited to the following.

• Screening phone calls enquiries and handling them at the right time.


• Making appointments on behalf of their bosses organizing their daily schedule.


• Meeting and greeting visitors.


• Taking minutes while the boss dictates


• Acting as a liaison to the clients, suppliers, and other staff members.


• Sending and receiving emails texts on behalf of the CEO.


• Helping the CEO carry out background research, source for information and present findings when called upon.


• Proper filing, data management and maintaining office systems.


• Arrange travels, visas, hotel reservations, and sometimes travel with the CEO to take minutes of the meetings and help where needed.

 

Responsibilities

• Act as the point of contact between the manager and internal/external clients


• Screen and direct phone calls and distribute correspondence.


• Handle requests and queries appropriately


• Manage diary and schedule meetings and appointments.


• Make travel arrangements.


• Take dictation and minutes.


• Source office supplies


• Produce reports, presentations and briefs.


• Devise and maintain office filing system.

Tema

Greater Accra

The Mint Square, Tema Comm.3