Procurement Analyst

Permanent/Full Time

3 - 5 Years

First Degree

Energy

Not Specified

The ideal candidate must have: A Bachelor’s Degree in Contracting and Procurement or related commercial discipline Maximum of five years post-graduation experience with 3 years relevant Contracting or Procurement experience

2023-01-10

The duties and responsibilities of the role include:

Supply Chain Intelligence, Category Management and Sourcing Strategy

• Develop key metrics for commercial benchmarking by analyzing market and competitor trends, their key drivers and how these impact on supply chains.


• Develop and run cost models by activity base, and Total Cost of Ownership models based on industry, market, supplier, and supply chain information.


• Utilize benchmarking and cost modeling to identify gaps to top quartile performance and drive improvements.


• Lead implementation of most competitive category management strategies, with a thorough review across all available value levers (demand, specification, price) across the end- to-end (Enterprise to Enterprise)


• Proactively seeks input and coaching from peers and the CPM Manager to ensure maximization of value across the portfolio of categories.


• Competently select the best suitable tactics to define a most competitive category management strategy e.g. planning & selection of the optimal market approach, pricing, supplier criteria and applicable value levers.


• Competently conduct effective discussions with key stakeholders and Contract Review Committee (CRC) members to develop and convey the business case and agreed way forward.


• Effectively deal with the potential risks associated with defined category and/or sourcing strategies e.g. HES, Ethics & Compliance, supply shortage, etc.

Deal Making and Negotiations

• Coordinate development and issuing of tenders, evaluation, and finalization of contracts, prepare and issue Purchase Orders /Contracts, expediting, termination, and suspension, disputes management, notification for commencement and closeout of contracts.


• Organize for negotiations by identifying decision makers, stakeholders, possible scenarios, related reactions, and impact of time; anticipating mental models/cognitive biases; and using various other negotiation tools including desired business outcomes, targets, and team roles.


• Develop and execute negotiation strategies for low/medium complexity goods/services, based on the sourcing strategy; and supply chain intelligence, e.g. information gathered from analysis of the industry, supplier, the company's total costs, historical pricing trends, and the company's business, and commercial, technical and non-technical risks.


• Explain the purpose of all procurement provisions and independently defend and assertively respond to challenges raised by internal and external parties.


• Understands the commercial and legal impact of conceding standard contract terms during negotiations and recognizes when to obtain Subject Matter Expertise advice or sign-off.

Business Partnering

• Identify the interdependencies between relationship management, supplier management principles, behaviours, plans and techniques.


• Establish relationship with strategic partners to enable sound partnership arrangements


• Understand key business drivers, current business priorities and critical issues of the  company Business (es)/Function(s) with which they are involved.


• Knowledge of the business strategy and the impact of external environmental factors on this strategy


• Identify and applies innovative approaches to providing analysis to generate value in a sustainable way to the organisation


• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements

Supplier and Contractor Performance Management

• Develops key metrics for contractor performance management by analyzing actual performance and comparing this to agreed deliverables or requirements.


• Identify the cause of contractual variations and set clear cost expectations to supplier in line with budgetary constraints


• Apply key drivers to develop and implement a contract performance management framework e.g., risk management, business requirements, short and long-term demand, spend profile, supply/demand forecast, supplier market trends, cost models, Enterprise-to-Enterprise supply chain analysis, external benchmarks, available value levers and availability of resources

System processes, Data, and Information Management

• Implement the process for continuous developing and buying of materials, parts, supplies and equipment in a timely and cost-effective way


• Liaise with accounts payable team to ensure accurate and timely payment of invoices


• Successfully develop a reliable and strong vendor database for all categories of the company operational demands within the company States


• Sourcing and rate negotiation of material locally and worldwide with proper incoterms, delivery time, quality, and cost.


• Know basics of information management policies, guidelines and procedures and continuous Improvement techniques and advice colleagues on those, requirement.

Accra Central

Greater Accra

Kojo Thompson Road