info@businessghana.com
Administrative Executive
Administration Jobs Information
We are a growing and innovative IT Consulting firm committed to delivering high-quality technology solutions and services to our clients. As part of our continued growth, we are seeking a highly organized and proactive Administrative Executive to support the HR, Finance and Administration Division, provide executive assistance to the General Manager, and assist in the preparation and coordination of project bids and tender submissions.
Position Summary
The Administrative Executive will play a key role in supporting administrative operations across organization, while also assisting the General Manager with executive coordination and documentation. The role will also support the preparation, compilation, and submission of bids and proposals for project opportunities.
The ideal candidate should be detail-oriented, highly organized, and capable of managing multiple responsibilities while maintaining professionalism and confidentiality.
Location: Amarmorley Junction, Pokuase-Ablekuma Road, Ga North Municipality, Greater Accra
Key Responsibilities
Administrative Support
- Provide administrative support across the organization.
- Maintain organized records, files, and documentation for operational activities.
- Prepare reports, memos, correspondence, and internal documentation.
- Coordinate meetings, internal communications, and administrative activities.
- Manage office supplies, logistics, and administrative processes.
HR Support
- Assist with recruitment coordination, interview scheduling, and onboarding activities.
- Maintain employee records and HR documentation.
- Support HR reporting and staff administrative processes.
- Assist with staff communications and documentation management.
Finance & Operational Support
- Support the preparation and organization of financial documentation.
- Assist with invoice documentation, expense records, and procurement documentation.
- Maintain records related to vendor engagements and administrative financial processes.
Executive Assistance to the General Manager
- Manage the General Manager’s schedule, appointments, and meeting coordination.
- Prepare meeting materials, reports, and presentations when required.
- Draft professional correspondence and communications on behalf of the General Manager.
- Track and follow up on action items from executive meetings.
Bid & Tender Preparation Support
- Assist in identifying and tracking tender opportunities.
- Compile and organize required company documentation for bid submissions.
- Format and prepare proposal documents in accordance with tender requirements.
- Coordinate internal inputs required for proposal preparation.
- Assist with the submission of bids and maintain records of submitted tenders.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Human Resource Management, Finance, or a related field.
- Minimum 2–3 years’ experience in administrative, executive support, or operations roles.
- Experience supporting senior management or executives will be an advantage.
- Experience assisting in proposal or tender preparation is an added advantage.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent organizational and documentation skills.
Key Competencies
- Administrative coordination
- Executive support
- Document management and record keeping
- Proposal and documentation preparation
- Time management and attention to detail
- Professional communication
- Confidentiality and discretion
Personal Attributes
- Highly organized and detail-oriented
- Professional and discreet when handling sensitive information
- Ability to multitask and meet deadlines
- Strong interpersonal and communication skills
- Self-motivated and proactive
What We Offer
- Competitive salary
- Professional and collaborative work environment
- Opportunity for career growth and development
- Exposure to executive-level business operations
