Administrative Assistant Jobs

Permanent/Full Time

5 - 10 Years

Diploma

Social Work Jobs

Not Specified

EDUCATION/EXPERIENCE • Degree/ Diploma in Admin, Commerce or Human Resources • Minimum of 8 years of commercial experience in an Administration role or similar • Strong verbal and written communication skills REQUIREMENTS • Strong interpersonal, negotiation and conflict resolution skills • Advanced skills using Microsoft Office suite • Provide support to the business in a rapidly changing environment • Manage deadlines that require input from other parties and conflicting priorities • Deal with global time zones and offices, which means language barriers at times and special consideration for attention to detail required when scheduling • A professional approach combined with a flexible, positive 'can do' attitude • Ability to set and meet deadlines including follow up • Ability to work under pressure • Commitment to continuous improvement and further development of skills • Willingness and ability to work in a team environment or work independently as required • Exposure to Sage 200 preferable

2022-05-21

OFFICE ADMINISTRATOR

LOCATION: Accra

CATEGORY: ADMINISTRATION

Our client, a mining company has immediate employment for a self-motivated, experienced and talented ADMINISTRATIVE OFFICER to help with their operations.

ROLE PROFILE

The successful candidate will provide efficient day to day office and administration support ensuring the Ghana Office runs effectively and smoothly.

DUTIES/RESPONSIBILITIES

Administration

    Minerals Commission of Ghana administration
    All supporting documentation required for compliance completed and submitted within process timelines
    Monitor compliance deadlines
    Align process timelines with travel requirements and mining visits.

Procurement and Logistics Administration

    Dispatching and receiving of stock
    Customs clearance
    Import and Export administration
    Purchase order creation on Sage 200

    All travel co-ordination for the Ghana Office, including management of travel bookings and arrangements, related matters such as travel insurance, visas and booking of invoices, travel medicals and reporting
    Keeping track of visa and work permit expiration and coordinating timely renewal of these documents as required
    General administration tasks (including support services for Sales and Human Resources) that will ensure the smooth running of the office and business operations, catering for meetings, conferences and events, maintaining meeting rooms and the office, ensure photocopiers have paper and toner, maintenance of dishwasher etc.
    Ad-hoc administrative support for the General Manager and Accountant
    Incoming and outgoing mail including collection and drop-offs through S A Post
    Preparation and typing of correspondence, reports and presentation material
    Maintains confidential records and filing of reports, correspondence and related material
    Take notes at meetings as required
    Make recommendations to management for improvement of business processes as identified
    Coordination of onboarding process relating to assignments of parking spots, desks, offices and allocation of assets (laptops, mobile phones, credit cards, etc.)
    Switchboard operation, maintain Reception area, contact lists and floor plans
    Stock control – maintenance of staff amenities, stationery, corporate gifts and general office supplies to ensure that adequate supplies are available for staff
    Compliance with Workplace Health and Safety policies and procedures, participation in audits and compliance with instructions given with respect to the health and safety of himself / herself and the safety of others
    Tracking of COVID-19 policy compliance
    Management of security protocols, e.g., keeping accurate and up to date records of security codes and access and the provision of keys and security codes
    Coordination of building maintenance including but not limited to plumbing, electrical, general maintenance, doors, signage, test and tag equipment, lawns, car park
    Management of the office cleaning contract

Accra Central

Greater Accra

first otswe street