Employment Type: Full-Time
Location: Weija

Summary:
The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office.
This position involves managing administrative tasks, supervising staff, maintaining confidential records,
monitoring budgets, and implementing office policies. The ideal candidate will be highly organized,
proactive, and capable of multitasking in a fast-paced environment while maintaining confidentiality and
professionalism.

Key Responsibilities:

• Confidential filing; maintaining a meticulous filing system.


• Ensure necessary records are maintained that can readily provide current, accurate and accessible information including keeping all paper and electronic filing up to date


• Troubleshooting challenges related to the office as they arise


• Budget monitoring - filing of expenses & basic bookkeeping


• Support company operations by maintaining office systems and supervising staff this includes organizing office operations and procedures, preparing payroll, controlling correspondence,designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.


• Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.


• Aid in the completion of operational requirements by scheduling and assigning employees and following up on work results.


• Keep management informed by reviewing and analysing special reports & summarizing information.


• Maintain office staff by assisting management in recruiting, selecting, orienting, and training employees.


• Maintain office staff job results by disciplining employees, and planning, monitoring, and appraising job results.


• Achieve financial objectives by preparing budgets, scheduling expenditures & minimising overheads.

NB: Please note work duties are not limited to the following and will evolve as requirements change
Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or related field (preferred).


• Experience: Proven experience in office administration, bookkeeping, and staff supervision.

KEY COMPETENCIES:

• Strong organizational and multitasking abilities


• Proficiency in Microsoft Office Suite and accounting software


• Excellent communication and leadership skills


• Ability to handle confidential information with discretion


• Problem-solving and decision-making skills