Senior Executive Assistant
Other Executive Jobs Information
Job Category
Other Executive Jobs
Job Type
Permanent/Full Time
Working Experience
1 - 3 Years
Education Level
First Degree
Industry
Education Jobs
Salary Range
Not Specified
Qualifications
COMPETENCIES
A minimum of a Bachelor’s degree in Social Science or a relevant discipline.
Project Management Professional certification is an added advantage.
Excellent written and verbal communication skills with ability to create powerful, compelling written and oral communications.
Entrepreneurial Spirit.
An excellent influencer with great interpersonal skills.
Proven project leadership, team-building, and customer service experience.
Good collaboration skills in working with teams to reach common goals and objectives.
Resilient and Good critical thinking skills.
Attention to detail.
Ability to inspire confidence and create trust.
Ability to work under pressure and plan personal workload effectively.
Ability to use Microsoft Office suite, Google Sheets and other collaborative tools.
Application Deadline
2024-02-29
Description
The Executive Assistant role is integral to the efficient operation of our executive office and requires a professional, discreet, and detail-oriented individual who provides comprehensive support to the CEO.
RESPONSIBILITIES
Administrative Support (25%)
- Manage the CEO's daily schedule, appointments, and meetings, ensuring optimal time management.
- Coordinate travel arrangements, including flights, accommodation, and itineraries.
- Prepare and organize materials for meetings, presentations, and conferences.
- Handle incoming correspondence, emails, and phone calls, screening and prioritizing as necessary.
- Maintain and update the CEO's contacts and important documents.
- Communication (25%)
- Act as a liaison between the CEO and internal/external stakeholders, including clients, board members, sponsors, donors, and team members.
- Draft and edit documents, reports, and correspondence on behalf of the CEO.
- Manage and maintain confidential information with discretion and professionalism.
- Liaise with the communications team to manage the social media accounts of the CEO
Project Management (20%)
- Assist the CEO in managing key projects and initiatives, ensuring deadlines and objectives are met.
- Conduct research and gather data to support decision-making and strategic planning.
- Coordinate cross-functional teams and provide regular project updates.
- Ensure that various teams are up to date with reports, trackers, and updates.
Office Management (15%)
- Oversee the smooth operation of the CEO's office, including ordering supplies and maintaining a well-organized workspace.
- Ensure that technology and equipment are functioning properly and arrange for repairs or upgrades as needed.
Team Leadership and Self Development (15%)
- Support the HR Team to recruit, train, and supervise first-class staff for the Office of the CEO and set high-performance standards for staff to handle.
- Play coaching and leadership roles in staff development.
- Assist in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans.
- Design, delegate, and monitor the overall output of personal assistants and volunteers.
- Develop operations manual of best practices and systems for the Office of the CEO.
Location Information
Location
Haatso
Region
Greater Accra
Street Address
No. 11 3rd Westlands.