Personal Assistant
Personal Assistant Jobs Information
Job Category
Personal Assistant - PA Jobs
Job Type
Permanent/Full Time
Working Experience
3 - 5 Years
Education Level
First Degree
Industry
Security Jobs
Salary Range
Not Specified
Qualifications
• Minimum of HND/First Degree in Business Administration or related field
• Must have experience of providing high-level administrative support in a similar role
• Excellent knowledge and use of IT packages especially MS Word & Excel; able to draft routine correspondence and reports
• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
• Excellent time management skills with the ability to manage multiple priorities and deadlines
• Experience of managing and planning projects, conferences and events
• Ability to convey information to people clearly and simply
• Strong consultative, analytical and problem solving skills
• Able to work with little or no supervision
• Excellent interpersonal/communication and presentation skills
• Tact, diplomacy and calmness, especially when dealing with difficult situations
Application Deadline
2024-02-29
Description
- To act as a first point of contact for CEO’s correspondence and phone calls
- To proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
- Plan and organise travel and accommodation when required
- Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief Executive are met.
- To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, taking messages and other administrative tasks as required to support the Chief Executive.
- To provide support for Management/BOD meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
- Supporting the Chief Executive to keep the Board of Directors/Management team informed about the work of the organisation and their appropriate training and induction.
- To facilitate meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, organizing lunch or refreshments
- To act as the Monitoring & Evaluation Officer in respect of all projected activities to monitor, record progress and provide feedback to necessary stakeholders.
- To plan and manage key organisational events such as Budget Meetings, Monthly Briefings, Vendor Meetings, Staff Durbars, and others as required.
- Provide reports for Senior Management as required.
- Undertake any other appropriate duties as required to support the Chief Executive to effectively fulfil their role.
Location Information
Location
Asylum Down
Region
Greater Accra
Street Address
Ring Road Central