Other Management Jobs

Temporary/Contract/Project

1 - 3 Years

First Degree

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Not Specified

EDUCATION/EXPERIENCE • Must have a minimum Bachelor's degree in Business Management, Procurement, Legal, HR, or equivalent • Must have a minimum of 3 years of experience in administrative, procurement, and contracts management • Experience with an international development partner (EU, Expertise France, GIZ, AFD, etc.) is a plus • Experience on projects funded by external partners would be an asset REQUIREMENTS • Proficiency in the use of Microsoft Word, Excel, and Outlook • Ability to work independently, flexibility, organization, and responsiveness • Must possess a perfect command of office automation tools • Must have excellent analytical, writing, and summarising skills

2026-03-25

Our client, a French public agency for international development cooperation, is seeking a Contracts Officer with strong business acumen to join its team

 

ROLE PROFILE

The final candidate will be responsible for assisting with administrative and financial activities, supporting procurement processes, and managing the entire lifecycle of contractual agreements for the organisation. The Contracts Officer will conduct the following duties in compliance with the client's organisational policies and procedures

 

DUTIES/RESPONSIBILITIES

• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following organisational policies and local laws


• Respond to procurement/logistics requests related to supplies and materials for project activities


• Contribute to ensuring that project procedures and operations comply with the organisational rules and project implementation framework


• Support in building and maintaining an up-to date tender, contractual, and other legal commitments database


• Support the administrative management of procurement and consultancy contracts: propose contract drafts, monitor contract execution and invoicing


• Arrange and file contractual documents for all procurement-related activities


• Ensure follow-up on contracts and contribute to project annual audits


• Ensures that all official documents are prepared and kept in the project files for retrieval and archiving


• Provide technical support for document creation, photocopying, printing, and faxing for the project team


• Assist in processing staff and consultants' expense claims with supporting receipts or documents


• Publication of tenders and job descriptions on local and other organisationally approved websites


• Assist in the management of local portage contracts


• Manage relationships with service providers


• Assist in the management of project bank accounts and project cash


• Perform administrative functions of the project, team travel, and expert missions (purchase of tickets, vehicle rental, mission orders, calculation of allowances, requests for long/permanent visas), and meeting note-taking.


• Mail processing: drafting, follow-up, filing management


• Circulate information on any special events concerning the team and office organization


• Contribute to knowledge networks by sharing knowledge on procurement, contracts, and other administration best practices


• Performs any other duties as assigned by the Finance and Contracts Manager, or the senior management team

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Greater Accra

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